Features for troop treasurers
Everything a troop treasurer tracks, in one book.
Bank statements, scout credit, dues, popcorn money, receipts, and campout fees. One book the committee can see.
Bank and reconciliation
Enter bank activity and reconcile to your statement balance. Bank statement import is coming soon.
Tally's tip: New treasurer? Enter the opening balance from your last bank statement first.
Scout credit
Every scout has a credit ledger.
Each dollar shows where it came from.
A manual change needs a written reason.
Scout A · credit ledger
Example data
| Entry | From | Amount |
|---|---|---|
| Fall popcorn batch | Fundraising | +48.00 |
| Car wash batch | Fundraising | +22.50 |
| Manual change | Reason written: batch total corrected | −5.00 |
| Credit balance | 65.50 |
Made-up example rows. Not real troop data.
And the rest of the book.
Dues
One family check can cover two brothers. Split it until every dollar lands on a scout.
Fundraising
A popcorn batch won't post until the scout lines equal the total. The troop share stays separate.
Reimbursements
Approvals follow the dollar limits your committee set. Or pay it from a scout's credit.
Events
Set the fee, payment, and form deadlines for a campout. Due dates show on the troop calendar.
Tally's tip: Batch won't post? Check that the scout lines add up to the deposit.
What it looks like (illustrative examples)
Scout account: Alex M.
Example- Popcorn Fundraiser Credit+$145.00
- Summer Camp Deposit-$50.00
- Available Balance$210.00
Illustrative example, not a real troop.
Reimbursement
ExampleCampout Grub Receipt$84.50Approved & Logged
Illustrative example, not a real troop.
Treasurer's Summary
Example- Opening balance$3,420.00
- Fundraising+$1,180.00
- Camping & activities-$640.00
- Scout accounts (held for scouts)$1,915.00
- Troop operating$2,045.00
Illustrative example, not a real troop.
2026 Treasurer Handoff Checklist
Example- Books reconciledDone
- Backup exportedDone
- Access moved to new treasurerDone
- Audit trailComplete
Illustrative example, not a real troop.
When you hand off the job, the book stays with the troop.
Treasurers change. The records shouldn't leave with them.
- Only the treasurer changes the book. The committee can read it.
- Every change is in the audit log: who, what, and when.
- Back up the whole book anytime, so your troop's history is always safe.
What the committee sees at the monthly meeting
- A read-only view of the book
- Budget next to actual
- Approvals on record
- An audit log of every change
Print a report for the committee packet, or download a spreadsheet. See what each plan includes.
The small things that save you the most time
Reminder emails to families
Trailhead emails families about things like dues and registration, so you're not writing every reminder yourself.
Youth Protection training dates
Registration and Youth Protection training expirations are tracked, and upcoming and expired dates show on your Overview.
Event message groups
When you set up an event, everyone going is put in a message group automatically. Send updates to the whole group from the troop. Two-way replies are coming soon.
Roster and Youth Protection, right next to the money
Each family is the record, with parents and scouts under it.
Upload the council training report, and Trailhead updates Youth Protection dates for the people it can match. Import the council roster, and member IDs match people already there.
- Member ID for each person
- Registration expiration dates
- Youth Protection expiration dates, before they lapse
Tally's tip: Youth Protection expiring soon? Upload the council training report to refresh dates.
Works alongside Scoutbook. Scoutbook tracks advancement. Trailhead keeps the books.
Troop management Summit
Positions and PLC records, kept with the troop.
When the Scoutmaster or advancement chair changes, the history stays. Who held which position, when, and what the PLC decided.
Troop management is a Summit plan feature. It sits beside your roster, so terms and notes stay tied to the right scouts.
Record youth elections the way your troop already runs them.
Your troop holds the election the way it always has. In Trailhead, a leader sets up the race for a troop job — patrol leader, assistant patrol leader, Scribe, Quartermaster, or another youth position — notes the candidates, records the result and closes it. Closing the race starts the scout's position term, so nobody has to re-enter it later.
Candidates are youth members. Trailhead records the result. It doesn't hold the vote.
Position tenure, ready for Scoutbook entry.
Export each scout's youth position history — position, start date, end date — as a CSV file, or print it. Hand it to whoever enters positions in Scoutbook, and the dates match.
This is an export. Trailhead doesn't connect to or sync with Scoutbook. Scoutbook tracks advancement. Trailhead keeps the books.
PLC notes, saved on the meeting.
The Scoutmaster, an assistant Scoutmaster, a committee member, the treasurer or the advancement chair saves the PLC Scribe notes right on the event. If a meeting's notes are still blank 7 days later, Trailhead sends a reminder, so the record doesn't go missing.
Adult leaders save notes today. A login for the youth Scribe isn't available yet.
Galleries Overlook
Troop photos that respect every family's choice.
Set up galleries for the troop's campouts and events. Each one follows your media-release settings. A parent or guardian accepts the troop media release before viewing or uploading, and you can turn uploads off for a single scout or a whole household.
- Overlook (and Campsite, on the small-troop plan): photo uploads.
- Summit: photos, plus short videos of about 3 minutes.
Galleries are for troop use. Trailhead doesn't use troop photos in its own marketing. Exact storage amounts are not listed here.
Scoutbook tracks advancement. Trailhead keeps the books.
Security Base Camp
A second lock on the troop's money.
Treasurer and leader accounts use two-factor sign-in. Scan a QR code with your authenticator app, enter the code, and save your recovery codes in case you lose your phone. It's on every plan, including Base Camp.
Set up your troop's book this week.
Start free on Base Camp. Compare plans when your committee is ready. Overlook is $79/year or $8/month.
See plans ask us a question Start free
Trailhead Financial is an independent product. It is not affiliated with or endorsed by Scouting America. Scoutbook is a trademark of Scouting America.